- Salary: £30,000 - £32,500
- Hours: 35 hours per week, Monday to Friday
- Office Base: Disability Rights UK office (London E20), flexible working policy in place
- Status: Permanent
- Line manager: Chief Executive
The Executive Assistant provides flexible, high-quality administrative support to the Chief Executive Officer assisting in managing and directing Disability Rights UK. We need an Executive Assistant who can enable the CEO to lead the organisation to deliver the new strategy.
Strategic support for CEO
- Manage the CEO’s diary to ensure it continuously reflects current priorities and responds to emerging needs
- Protecting the CEO’s time by prioritising communications
- Support the CEO in preparing for meetings - through both written and verbal briefings. Ensuring that his access requirements are met by external event organisers.
- Provide personal assistance to the CEO including accompanying him to meetings in London and at times across the UK. Supporting his access requirements as a wheelchair user.
- Coordinate Leadership Team meetings, writing agendas, keeping key management documents live and relevant and liaising with the Leadership Team on actions arising.
- Support on the delivery of cross-organisational projects, focusing on topics such as team development; ways of working; culture and values.
- Manage CEO and Leadership Team logistics, including travel arrangements, venue booking and processing expenses.
Internal Communication & Collaboration
- Maintain an accurate organisational calendar, ensuring teams are aware of one another’s capacity across the year.
- Project manage key cross-organisational events, such as conferences and events, ensuring timely input from all relevant team members.
- Develop shared processes & norms to nurture constructive communication with internal & external stakeholders.
Board and Committees
- Manage production of board and committee papers, including support with writing them, and ensuring timely input from the Leadership team.
- Plan and coordinate Board and committee meetings, including supporting the CEO and Chair to set agendas, and ongoing communication with all Trustees.
- Take and distribute Board & Committee minutes and ensure timely follow up on any actions.
- Organise and coordinate Trustee engagement events.
- Arrange the Annual General Meeting.
- Manage correspondence between CEO and external stakeholders, including categorising incoming mail, and triaging or delegating to other team members where relevant.
- Ensure a welcoming experience of DR UK for external stakeholders, both for those visiting the office, and those reaching out via email or social media.
- Provide first point of contact for the media at times.
Leadership Team support
- Assisting the Leadership Team, updating the staff leave sheet as well as helping with the induction and onboarding of new staff members.
- Updating policies and processes, to ensure key staff documents are kept up to date - liaise with HR as needed.
- Manage the office, updating the office tracking sheet, ensuring meeting rooms and resources are available, and liaising between team and office staff.
- Supporting organisation wide events including staff training.
- Personal experience of disability
Self-direction/autonomous worker - Capacity to take high levels of ownership over your work, anticipating problems that may arise, diagnosing need and changing course quickly; taking initiative within the role to ensure success.
Ability to learn from others’ expertise - to continually grow your skills, and make a success of tasks at hand.
Strong communicator - A clear communication style which is concise and effective - both verbally & written - as well as strong interpersonal skills.
Stakeholder management - Evidence of having established, developed and managed effective relationships with a range of senior stakeholders, both internally and externally.
Organisation & project management – A track record of coordinating projects to tight timelines and a high standard, communicating proactively if timelines need to shift; as well as sharp attention to detail and thorough approach to organisation and project management.
Agility in problem-solving – Ability to think creatively/laterally and strategically to find the most effective solution.
Values – Commitment to the values of Disability Rights UK including the social model of disability and diversity and inclusion.
All of the above will be assessed through the application and the interview process.
We acknowledge that people from certain backgrounds are under-represented in digital communications, and we’re committed to correcting this. We are particularly keen to receive applications from Black, Asian and minority ethnic people; Disabled people; people who identify as being LGBTQIA2S+; people who have a mental health condition; and people who identify as working class now or in the past.
Click here to view the full job pack, including additional information on DR UK and the post, the person specification, and how to apply.
Should you have any questions, wish to apply using another format, or need adjustment to enable you to apply, please contact us on 0330 995 0400 or at firstname.lastname@example.org.